Leave Management

Miru tracks employee time off against standard and custom leave types. This guide covers how to view balances, log leave and understand custom leaves.

Overview

Leave management in Miru consists of two types of leaves:

1. Standard Leave Types - Company-wide leave policies that apply to all employees (e.g., PTO, Sick Leave, Maternity Leave)
2. Custom Leaves - Special leave allocations assigned to specific employees

Viewing Leave

Open Settings > My Leaves. This page shows balances, the calendar and history. Log time off from Time Tracking > Mark Time Off.

Use the year controls to review another year. Owners and admins can select a team member. The page shows:

• time away used and leave remaining
• optional and public holiday usage
• balances for standard and custom leave types
• a monthly leave calendar
• leave history with the date, description and hours

How Custom Leaves Work

• Assigned to specific employees only
• Appear in the employee’s leave balance alongside standard leave types
• Can be used when logging time off
• Balance is tracked separately from standard leave types

Using Leave (Time Off)

For Employees

Employees can log time off from the Time Tracking page:

1. Go to Time Tracking
2. Click Mark Time Off
3. Select the leave type from the dropdown (includes both standard and custom leaves assigned to you)
4. Enter the duration and date
5. Add optional notes
6. Click Save Entry

Viewing Leave Balance

Employees can view their leave balance on Settings > My Leaves:

• Open Settings > My Leaves.
• View available balance for each leave type
• See utilized vs. remaining leave
• Custom leaves appear with a distinct color (purple by default)

Filtering Time Off Entries

On Settings > My Leaves, you can filter time off entries by leave type:

1. Open Settings > My Leaves
2. Click on any leave type card (PTO, Sick Leave, Custom Leave, etc.)
3. The table below will filter to show only time off entries for that leave type
4. The duration summary updates to show total time used for the selected leave type
5. Click on a different leave type to change the filter, or view all entries by default

This filtering works for:

• Standard leave types (PTO, Sick Leave, etc.)
• Custom leaves assigned to the employee

Impact Areas

Custom leaves integration affects the following areas of Miru:

1. Time Tracking

• Custom leaves appear in the leave type dropdown when logging time off
• Employees can only see custom leaves assigned to them
• Time off entries can be created, edited, and deleted for custom leaves

2. Leave Balance Display

• Custom leave balances appear alongside standard leave types
• Balance shows total allocation minus utilized time
• Displayed on Settings > My Leaves

3. Settings > My Leaves

• Review standard and custom leave balances
• Inspect leave and holiday usage in the calendar and history
• Owners and admins can select a team member

Best Practices

1. Log it when you book it: add time off as soon as it is approved elsewhere so balances stay current.

Permissions

Troubleshooting

Custom leave not appearing in dropdown

• Ensure the custom leave is assigned to the specific employee
• Verify the custom leave is for the current year
• Check that the leave has been saved successfully

Balance not updating after logging time off

• Refresh the page to see updated balance
• Verify the time off entry was saved successfully
• Check that the correct leave type was selected

Cannot edit a time off entry

• Employees can edit only their own entries until the week ends.
• Owners and admins can edit any entry at any time.